Lesson 13: Printing Documents

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Introduction

Printing booklets is a common task that many users want to accomplish. The best way to create a booklet depends on the version of Word you are using. If you are using Word 2002 or Word 2003, then you are in luck—Word includes built-in capabilities to print booklets. Follow these steps to set up your document as a booklet.
Understand the concept of page signatures. In printing, a signature is a sheet of paper with several.
In the Booklet Subset pop-up menu, select one of the following options: Both sides (duplex printers) automatically prints both sides of the paper, if your printer supports automatic duplex printing, or Front side only / Back side only (for non-duplex printers). If your printer can’t automatically print both sides, you can first print the front sides of the paper.
Before you reinstall drivers or software, test the Word program's ability to print. To do this, follow these steps. Word 2013, Word 2010, and Word 2007. Open a new blank document in Word. On the first line of the document, type the following text: =rand(10) Press Enter. This inserts 10 paragraphs of sample text.

Once you've created your document, you may want to print it to view and share your work offline. It's easy to preview and print a document in Word using the Print pane.

Optional: Download our practice document.

If your printer is capable of duplex printing, you can direct Word 2016 to print your document on both sides of a sheet of paper. If your printer is so blessed, follow these steps: Press Ctrl+P when you’re ready to print the document. Ensure that the document has just been saved.

Watch the video below to learn more about printing documents in Word.

To access the Print pane:

How To Print A Foldable Booklet In Word 2016

Select the File tab. Backstage view will appear.
Select Print. The Print pane will appear.

Click the buttons in the interactive below to learn more about using the Print pane.

You can also access the Print pane by pressing Ctrl+P on your keyboard.

To print a document:

Navigate to the Print pane, then select the desired printer.
Enter the number of copies you want to print.
Select any additional settings if needed.
Click Print.

Custom printing

Sometimes you may find it unnecessary to print your entire document, in which case custom printing may be more suited for your needs. Whether you're printing several individual pages or a range of pages, Word allows you to specify exactly which pages you'd like to print.

To custom print a document:

If you'd like to print individual pages or page ranges, you'll need to separate each entry with a comma (1, 3, 5-7, or 10-14 for example).

Navigate to the Print pane.
In the Pages: field, enter the pages you want to print.
Click Print.

If your document isn't printing the way you want, you may need to adjust some of the page layout settings. To learn more, check out our Page Layout lesson.

Challenge!

Open our practice document.
In the Print pane, change the settings to print only pages 2 and 5.
Change the number of copies to 2.
Use the arrows at the bottom of the print preview to view each page.
When you're finished, your Print pane should look something like this:
Optional: If you have a printer, you can click the Print command. It should print two copies of pages 2 and 5.

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Note

If you are using Microsoft 365 (Microsoft Word for Office 365 with Windows 10), see Troubleshoot print failures in Word for Office 365 on Windows 10.

Summary

This article suggests ways in which you can diagnose and resolve issues when you cannot print a Microsoft Word document.

More Information

Examples of print failure are as follows:

You receive error messages and other messages when you try to print a file.
The printer does not respond.
Files print as meaningless symbols.
This article does not discuss printer output issues, such as envelope-positioning problems, missing graphics, and inaccurate page numbers.

Note

Before you continue, see the 'References' section for known issues in Word that might match your printer's behavior. If you do not find a match for your error message or your printer's behavior, follow the steps in this article to troubleshoot your printing problem.

To resolve a print failure in Word, you must determine its cause. Causes typically fit into one of the following categories:

Damaged documents or damaged content in documents
The Word program itself
The printer driver
The Windows operating system
Connectivity or hardware

Do not make assumptions about what is causing your printing problem. Instead, rely on systematic troubleshooting to reveal the cause.

Use the following tests to help determine the cause of your printing failure.

Step 1: Test printing in other documents

Damaged documents or documents that contain damaged graphics or damaged fonts can cause print errors in Word. Before you reinstall drivers or software, test the Word program's ability to print. To do this, follow these steps.

Word 2013, Word 2010, and Word 2007

Open a new blank document in Word.
On the first line of the document, type the following text:
=rand(10)
Press Enter. This inserts 10 paragraphs of sample text.
Try to print the document.
If the document prints successfully, change to a different font, or insert clip art, a table, or a drawing object.
To change the font, follow these steps:
1. Use your pointing device to select your sample text.
2. Click Home.
3. In the Font list, click to select a different font.
To insert clip art, follow these steps:
1. Click the Insert tab, and then click Clip Art. (In Word 2013, click the Insert tab, and then click Online Pictures.)
2. On the Clip Art task pane, leave the Search text box blank, and then click Go. (In Word 2013, type a term in the Office.com Clip Art search box, and then click Search.)
3. Right-click one of the pictures, and then click Insert.
4. Close the Clip Art task pane.
To insert a table, follow these steps:
1. Click Insert, click Table, and then click Insert Table.
2. Type the number of columns and rows that you want, and then click OK.
To insert a drawing object, follow these steps:
1. Click Insert, and then click Shapes.
2. Double-click one of the shapes.
Test the print function again.

Word 2003

Open a new blank document in Word.
On the first line of the document, type the following text:=rand(10)
Press Enter. This inserts 10 paragraphs of sample text.
Try to print the document.
If the document prints successfully, change to a different font, or insert clip art, a table, or a drawing object.
To change the font, follow these steps:
1. Use your pointing device to select your sample text.
2. On the Format menu, click Font.
3. In the Font list, click to select a different font, and then click OK.
To insert clip art, follow these steps:
1. On the Insert menu, point to Picture, and then click Clip Art.
2. On the Insert Clip Art task pane, leave the Search text box blank, and then click Search.
3. Right-click one of the pictures, and then click Insert.
4. Close the Insert Clip Art task pane.
To

How Do I Print A Booklet In Word 2016